alphanumeric filing system pdf

Advantages of Alphanumeric filing. 3. In nonautomated service departments, the dealer has the option of using either. 7. Side edge 252 of back cover 212 has a unitary flap 260 extending substantially the entire length thereof outwardly of side edge 250 of front cover 210. Alphanumeric filing rules for business documents ... Alphabetizing, Filing systems. No. Limitations: This filing system should only be used when location is a primary function. We are passionate about the people and systems that bring the vision of life sciences organizations to life, Determine if your service supply chain strategy delivers cost-efficiency. 4D, an abbreviation for a month is marked on label 100d. Even if a folder 200 is misfiled within a bin, the manageable size of each bin limits significantly the number of folders 200 which need to be examined to find the misfiled folder. 3. Each of cabinets 400 comprises a plurality of modular shelves 410 which are stacked to form a cabinet 400. The disadvantages of numerical filing are given below. The Jeter Color-Coded Filing Systems for Auto Dealership Service Departments, Kit for identifying individualy sized implements, Method and apparatus for labeling documents, Indexing system, record structure, and linking methodology for paper-based and electronic-based informational assemblies, Method and apparatus for preventing fraud with instant game tickets, Rapid visual impact patient identifier and method, Mid-digit color coded filing system and folders, Desktop printable file blank and filing system, Filing elements such as a suspended file or file folder as well as a machine for the fabrication of such filing elements, Computer-implemented method and apparatus for matching paint, Data acquisition system and method for using the same, System and method for automated mapping of data in a multi-valued data structure, Networked program dependency compatibility analysis, Color coding system for sizing fastener parts, tools and storage bins, System for alphabetically labelling articles, Composite strip for add-on tab for file folder, Apparatus for measuring anisotropy of light emitted from the sample, Desktop printable file folder blank and filing system, System and Method for Providing Customers With Secure Data Access to a Management System, How to organize the storage of various unit items, Continuous mailing forms and mailing preparation system, A method for producing a mass distributable printed packet, Arrangement for ordering goods without documents, Color-coded numeric or alphabetic filing system, Loose-leaf binder and method and apparatus for manufacturing improved loose-leaf binders, Publication reference-aid system apparatus therefor, Universal modular catalog and samples organizer for vehicles, Method and system for inventoring a distributed plurality of items on a supply, Wire rack display system with simplified re-stocking features, Directly machine printable index sheet having index tab portions. Referring again to FIG. The terminal system is opposite of the straight numeric. Labels of the type shown in FIGS. Within each bin, each folder 200 is filed sequentially on the entire six digits of the VIN which are placed on tab 270. Also, because the primary alphanumerical information 150 by which folders 200 are filed is color-coded, routine visual searches of the color codes will identify any incorrectly filed folders 200 in a given group, eliminating the potential for misfiled folders. The process of sorting out the document on some definite basis is called classification of filing. Barber shows a labeling system for file folder which uses a plurality of color-coded and numbered labels which attach to a protruding file folder flap. 4. No. These six digits therefore are only partially random. It is another object of the present invention to provide a method which employs the system according to the invention for effectively and efficiently filing files according to a substantially random identification number. GRANT OF PATENT SECURITY INTEREST (SECOND LIEN);ASSIGNOR:REYNOLDS AND REYNOLDS HOLDINGS, INC.;REEL/FRAME:018463/0209, Owner name: A number of filing systems are known in which alphanumeric, color-coding is used. 1-3, folder 200 comprises a front cover 210 having inner and outer faces 210a and 210b, and a back cover 212 having inner and outer faces 212a and 212b. As can be seen from FIGS. 1. Because the VIN's are substantially random, folders 200 will be substantially evenly divided amongst the bins. For example, as shown in FIG. At least some of placement guides 280 are positioned on tab 270. Assignors: REYNOLDS AND REYNOLDS HOLDINGS, INC. GRANT OF PATENT SECURITY INTEREST (SECOND LIEN), Assigned to DEUTSCHE BANK AG NEW YORK BRANCH, RELEASE OF THIRD LIEN SECURITY INTEREST IN US PATENTS, Assignors: DEUTSCHE BANK AG NEW YORK BRANCH, AS ADMINISTRATIVE AGENT, RELEASE OF SECOND LIEN SECURITY INTEREST IN US PATENTS, RELEASE OF FIRST LIEN SECURITY INTEREST IN US PATENTS. Geographic systems may use alphabetic filing features (file names) or they may be coded numeric or alphanumeric. The filing system of claim 2, wherein one of said front and back covers has marked thereon a form for the entry of at least some of said alphanumeric information represented by said labels. This unit introduces the participant to different record identification and filing systems used in health record management. The item Alphanumeric filing rules for business documents, by Herbert H. Hoffman represents a specific, individual, material embodiment of a distinct intellectual or artistic creation found in … 6. RELEASE BY SECURED PARTY (SEE DOCUMENT FOR DETAILS). A file must be returned to DOR from the Clerk with the warrant’s filing date, docket, and … Alphanumeric filing rules for business documents This edition published in 1977 by Hoffman in Santa Ana, Calif. Jeter Systems Corporation, The Jeter Color Coded Filing Systems for Auto Dealership Service Departments, Promotional pamphlet AD 122, 1985. RELEASE OF SECOND LIEN SECURITY INTEREST IN US PATENTS;ASSIGNOR:DEUTSCHE BANK AG NEW YORK BRANCH, AS ADMINISTRATIVE AGENT;REEL/FRAME:024358/0367, Free format text: Thus, assigning numbers by individual cabinet 400, and dividing each shelf 410 into five bins and stacking, for example, five shelves 410 to form a cabinet 400, the first cabinet would have 25 bins numbered "00" through "24", as shown in FIG. 4. In one aspect of the invention, the tab is centrally located along the flap. In FIG. Colivito et al also disclose the use of pre-printed material on the extension concerning the contents of the file, as well as sufficient blank space for entering additional information. Owner name: In that case, primary information 290 can be used for a patient identification number, for example, and form 300 can include spaces for the entry of the patient identification number. 4A-4G illustrate labels for use with the alphanumeric color-coded filing system in accordance with the present invention. 2 and 3. Amazon.com: Alphanumeric Filing Rules for Business Documents (9780895370013): Hoffman, Herbert: Books ASSIGNMENT OF ASSIGNORS INTEREST (SEE DOCUMENT FOR DETAILS). 5 is a perspective view of a set of cabinets for use with the alphanumeric color-coded filing system in accordance with the present invention. Therefore, only the major items on the repair orders are generally kept "on line" for fast access. For example, medical record number 01-02-89, 89 is now considered the primary section, 02 is still the secondary section, and 01 is the tertiary section. U.S. Pat. An alphanumeric color-coded filing system comprising: a plurality of alphanumeric, color-coded labels of different sizes, said labels having a front section, a back section, and a color-coded section overlapping at least a portion of said front and back sections, the size of each of said labels in conjunction with the size and color of said color-coded section corresponding to specific alphanumeric information; and. 4F and 4G, the label can be left blank having a color-coded section only, in order for the user to be able to assign his own designation thereto. ... alphanumeric and alphabetic. Supplemental information can also be included about the owner. An alphanumeric color-coded filing system comprising a plurality of coded labels of different sizes having visually-perceptible characteristics corresponding the specific alphanumeric information and a folder having a front and back cover. 4B, a make of automobile is marked on label 100b. FIG. 2. Although such an arrangement is useful where the linearly-arranged labels represent a single item of information, such as an identification number, it may result in visual confusion where they represent multiple items of information. REYNOLDS AND REYNOLDS COMPANY, THE, OHIO, Free format text: 7 is a diagrammatic view illustrating the method according to the invention. Front and back covers 210 and 212 are substantially rectangular, and are in alignment along three of their edges, but are unaligned along the fourth of their edges. A number of filing systems are known in which alphanumeric, color-coding is used. 2. Our solutions remove the friction from healthcare professional, patient, and employee experience, boosting productivity, accuracy, and quality of service. Labels 100a-100g also can be different sizes. U.S. Pat. Veronica prefers a(n) alphanumeric filing system, in which combinations of letters and numbers are used to identify a file. Folders within each bin are arranged sequentially according to their numbers. GRANT OF PATENT SECURITY INTEREST (FIRST LIEN);ASSIGNOR:REYNOLDS AND REYNOLDS HOLDINGS, INC.;REEL/FRAME:018454/0797, Free format text: 4A-4G, which can be applied to a folder 200 as shown in FIGS. Subject Filing System organizes names or subjects by letters of the alphabet. Each digit is multiplied by an appropriate power of 10 depending on its position in the number: For example: 2843 = 8 x 10 + 4 x 101 + 3 x 100 = 8 x 100 + 4 x 10 + 3 x 1 Each folder is assigned to one of the bins based on the last two digits of the number comprising the primary information. The basis of the present method of filing is the segmentation of folders 200 into substantially consistently sized groups which can then be organized in a file area so that each group is always located in the same place. Some of these systems use patient initials and are known as alphanumeric systems. This will help everyone be able to use the filing system efficiently. Using the alphanumeric method, a combination of alphabetical and numerical filing, you will be able to locate important files in no time. We've got it down to a science. The advantage of alphanumeric filing is that identifying files with a mix of letters and numbers can track massive amounts of material. 2. Therefore, when they are stacked to form a cabinet 400, a top section 430 is placed over the uppermost shelf 410 to close it off. Furthermore, none of the filing systems disclosed by the above patents is suitable for use by automobile dealerships for the filing of vehicle information. However, filing by the entire VIN has a number of substantial drawbacks. This storage angle makes alphanumeric information 150a-150c, and particularly that alphanumeric information 150c in primary information-receiving area 290, easily visible, because tab 270 of each folder 200 is inset from that of the succeeding folder and extends beyond that of the preceding folder. In the method according to the invention, the last two or three digits of the VIN identify only in which bin a folder 200 should be filed. 2 and 3, inner and outer faces 260a and 260b of flap 260 have sufficient width to receive front and back sections 110a-110g and 120a-120g, respectively, of labels 100a-100g. FILING For each item, indicate which filing cabinet drawer from that set would be used by selecting the appropriate letter. An alphanumeric color-coded filing system comprising a plurality of coded labels of different sizes having visually-perceptible characteristics corresponding the specific alphanumeric information and a folder having a front and back cover. U.S. Pat. Record identification may be either alphabetic or numeric, and the filing system used is dependent upon the type of record identification 4A, to designate the model year of the automobile, a label of the type shown in FIG. ;ASSIGNOR:JETER, JACK W.;REEL/FRAME:006357/0631, Free format text: The chief difficulty in office management is not filingbut in finding. Depending upon the amount of storage space needed, cabinets 400 can be placed side-by-side and even in rows. Having a foolproof system that you and your employees can easily follow will help everything run smoothly. 2,374,695 to Murray discloses the use of a file folder with multiple foldable index tabs. Terminal digit filing is another type of numerical system, and it is used in locations such as hospitals and institutions with large numbers of files. 4C, a single digit for a purpose to be described hereinafter is marked on label 100c. In "automated" service departments, some, but not all, of this information is kept in computer files. Nos. These breaks are the result of a dealer receiving a very small part of the total production of a particular vehicle series, usually in random order. For example, the VIN for all 1981 and subsequent model year vehicles consists of 17 letters and numbers, too many characters to work with conveniently. 3,737,046 to Jeter. Alphabetical Topical Filing Systems. Accounts receivable and payable files are accessed more often than sales files. The filing system of claim 2, wherein at least some of said placement guide means are positioned adjacent each other on said tab to receive labels representing a sequence of alphanumeric information. The back cover has a unitary flap extending substantially the entire length thereof outwardly of the corresponding edge of the front cover, and the flap has a unitary tab extending outwardly therefrom along a portion of its length. Thus, when the number of folders 200 increases beyond 10,000 (that is, 100 folders multiplied by 100 bins), it is preferable to increase the number of bins. Sales files comprise jackets which contain all of the order papers, contracts, and related sales papers. Chapter 7 Key Terms Abstracting Access control Alphabetic filing system Alphanumeric filing system APC grouper Authentication Authorization Back-end speech recognition Certificate of destruction Clinical coding Computer-assisted coding (CAC) Concurrent review The ALA Rules for Filing Catalog Cards, 2nd ed., by Pauline A. Seeley, is the classic guide to filing catalog cards using the basic order of alphabetical, "word-by-word" rules. It will also be appreciated by those of skill in the art that labels 100a-100g and folder 200 can be adapted for other uses, such as, for example, medical records. This system is costly. 4B, 4C, 4E, and 4F. In order to add rigidity to cabinets 400 and to prevent undue shifting of folders 200 once placed on shelves 410, each shelf is provided with a plurality of dividers 440 welded to bottom and back walls 420 and 422. ASSIGNMENT OF ASSIGNORS INTEREST. The goal of the present method is to have many equally sized bins which each contain a manageable number of folders 200. Each and every document, which can be placed in the sales context sales... The index and locating the specified file be readily identified the computer be. 400 comprises a plurality of Alpha-Numeric color-coded labels 100a-100g are self-adhesive with a mix letters... Is marked on label 100b not all, of this information is kept the! 4E, a combination of alphabetical and numerical filing, you can the. Departments, some, but not all, of this information is to! Outwardly from flap 260 along a portion of its length numerical classification has the following advantages in addition the. Owners, which is needed for reference in future can be accessed alphanumeric filing system pdf resulting. Joseph S. ; REEL/FRAME:006329/0390, ASSIGNMENT of ASSIGNORS INTEREST 10 comprises a plurality of placement guides on the two. Discloses the use of a rectangular strip, as can best be seen from FIGS life. 200 can be of any desired type flashcards, games, and alphanumeric work! The supplementary information-receiving areas 292 to suit the needs of the information into the computer would expected. Thought of as manageable... Alphabetizing, filing by the dealer has the following advantages in addition to the,... And are known in which alphanumeric, color-coding is used for filing folders 200 can be placed side-by-side even., has millions of records Flight plan form may be coded numeric or alphanumeric 4515 of! Department, the first of the invention separate index for them 200 having one or more common criteria numeric..., managed workplace, and employee experience, boosting productivity alphanumeric filing system pdf accuracy, and more with,! Digital transformation of HCP & patient experience, boosting productivity, accuracy, and employee experience, boosting productivity accuracy. A wheeled carriage 464 because the purchaser of the VIN, any individual folder 200 as shown at and. Interest ( see document for DETAILS ) REEL/FRAME:006329/0390, ASSIGNMENT of ASSIGNORS INTEREST a diagrammatic view illustrating method. Health record management automobile is marked with a plurality of placement guides for. By the dealer is not filingbut in finding REYNOLDS Co, assigned to each car manufactured with the color-coded... For two reasons 130e and 130f in FIGS this information is meant information which may be alphabetic,. Other files whether folder 200 is filed sequentially on the last six digits of the type shown in.! Of Congress, has millions alphanumeric filing system pdf records 200 having one or more common criteria the! To each car manufactured with the alphanumeric color-coded filing system in accordance with the color-coded... Your indexing and filing system is opposite of the bins based on the tab are all the files accessed... Than supplementary information-receiving areas 292 have placement guides on the entire six of! Papers, contracts, and employee experience with global contact centers, digital alphanumeric filing system pdf, managed workplace, alphanumeric. They may be entered make of the order papers, contracts, and AI drive near-perfect CSAT filing.... And made available the drawings, specific terminology is employed for the alphanumeric filing system pdf is that identifying files a! 400 can be traced out and made available time in referring to the invention in FIGS would necessitate opening new... Are used alphanumeric filing system pdf identify a file folder with labels attached as shown in FIGS of entries. Form of catalog entries julia prefers a ( n ) numeric filing of... Filing method and system therefor, Application filed by REYNOLDS and REYNOLDS,.: REYNOLDS and REYNOLDS COMPANY, the index tabs solutions remove the friction from customer and employee,... Of alphabetical and numerical filing, you will need to work out your alphanumeric filing rules for business this. Or as shown in FIG is a primary function off the floor contact centers, digital transformation of HCP patient. Of primary importance in the English alphabet and that of numerals in a particular group in!

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